Acuutech DocSys
Automated document creation platform
Create beautiful, template-based, multi-part documents with ease.
Acuutech’s powerful document creation tool, provides a rich platform to easily create many types of document, with an integrated product catalogue and dynamic content insertion.
Create standadised documents faster
Beautiful documents, easily
Go from technical solution to marketing proposal in seconds
Solution : proposal : quote, in minutes
Integrated product catalogue
The correct products, easy to access
Build complex documents easily
Multi-part content, with dynamic content
Streamline document creation
Delivering standardised documents in a way that is fast, reliable, and easy, while still making the content feel “personal” to the audience is key for many organisations’ communications.
Unfortunately all too often, new documents are created by editing earlier ones.
Fast, but prone to errors, poor formatting, deviations from company standards, policies and even confidentiality breaches.
With DocSys, you can easily create an almost limitless variety documents, each one bespoke and tailored to their recipient, while still maintaining control of content and presentation.
Create documents with ease
Get the job done faster. No more field code or merge settings: with DocSys, pick a template , add personalised content via an easy to follow wizard, then hit generate.
A few seconds later you have a fully formatted Word document and PDF, ready to be used. You didn’t even have to load Word!
Solving business needs, without the hassle
Client-ready proposals in seconds
We need to get our new client a proposal and quote urgently” comes the call.
With no time to plan and a deadline to hit, what do many of us do? – grab a document written for another opportunity, hastily copy/paste and then edit it (all the time hoping we didn’t leave any old client references inside). Not the ideal solution.
Leave copying and pasting behind and go from solution design to full proposal in minutes, without mistakes. Using powerful templates, create rich client proposals, based on beautiful designs, with full support for your company branding and bespoke content.
Create tailored and target documents, only including the content relevant to the client, with dynamic insertion of content based on product selection.
In a rush, never miss a thing
Sever hardware: check. Networking equipment. check. Consultation services: check. Cables and software media pack….aaagh!
We have all been there, a solution is signed off or a commercial package accepted with some of the “little” things missing.
From sticky labels to costly oversights, mistakes at best make you look foolish in front of your client; at worst, leave you with significant financial costs.
DocSys removes these hazards, automatically adding required parts and dependencies with Intelligent package creation and product allocation. From label gun to management switch, sorted
Leave copying and pasting behind
Full proposal in minutes, without mistakes
Easily build templates
Harness the full power of Microsoft Word to create new documents or reuse existing content to build wonderful templates quickly, supporting rich formatting, page layout and content.
Then easily add regions that you want to be editable via an easy-to-use mark-up process.
Snippets: complex docs, without the complexity
A snip here, a snip there, add the correct information without hassle.
Building complex multi-section documents is a breeze, with automatic additional content added based on user input or product selection.
Need to add Ts & Cs in a service agreement or hardware specification to a sales contact? Each snippet is inserted into the relevant part of the document without you lifting a finger.
Created in Word as normal documents, snippets give you complete control over content and formatting, and may be placed anywhere within a template.
Enhance your documents and workflow out of the box
Never forget anything again
With DocSys “packages” you can easily group all the documents related to a single activity or client together.
No more worrying if you have the correct service list for a contract or generated a purchase order with everything on a quote.
Packages can contain, where relevant, details of products and prices, with pricing tables, product lists, product descriptions and images all being included, as determined by the documents’ templates.
An integrated product catalogue, in a document system?
Why a product catalogue in a document creation tool you may ask? Simple answer: because most organisations, one way or another sell things, therefor your documents need to be able to include them.
Products form an integral part of document creation. Additional content associated with each product is dynamically inserted based on document type.
Location, location, location
Delivering content that is relevant and targeted to a client’s location is key. Delivering targeted content can be challenging, from regional variance in product prices and specifications to currency, date and number formatting. With DocSys billing currency, delivery region and document internationalisation locale can all be independently configured.
Location aware
Automatically handle regional service availability or specification variance with full deployment location awareness.
Regionalised formatting
Dates, numbers and monetary values are all displayed with the correct formatting for the chosen region, allowing the formatting of key content to be easily customised to the target audience.
Direct ScopeSys integration
Directly connect from ScopeSys, Acuutech’s powerful Azure Local solution design and scoping tool, and unlock a wealth of capabilities that enhance your commercial, financial and operational documents, helping you to sell more and reduce operational costs.
Hardware Component packs
From the ScopeSys solution summary to full hardware parts package in seconds. Solutions created in ScopeSys are directly imported into DocSys. Pre-defined “hardware package” templates quickly generate a full supplier-friendly parts and components list that can be directly sent to your supply chain partner for fulfilment.
Detailed solution datasheets
When clients need greater detail than provided by ScopeSys snapshot, use a datasheet template. Datasheets make it easy to share detailed hardware specifications or solution configuration options in an easy-to-read format, ideal for quickly conveying technical information.
Generate full proposals
When you’re ready to take the next steps, you can generate proposals, support contracts and almost any other client-facing document from the data already in your package.
Easily order from Acuutech (rename)
Convert your proposals and solutions into formatted Acuutech ready orders, with all required SKUs and descriptions populated, simplifying the order fulfilment process